General Principles regulating various types of leave applicable to
the central Govt. employees under
the CCS (Leave) Rules, 1972 are explained here under.
to leave [CCS Leave Rule – 7]
cannot be claimed as of right.
the exigencies of public service so require, leave of any kind may
be refused or revoked by the authority competent to grant it, but it
shall not be open to that authority to alter
the kind of leave due
and applied for except at the written request of the Government
of one kind of leave into another [CCS Leave Rule – 10]
the request of a Government servant, the authority which granted him
leave may commute
(convert) it retrospectively into
leave of a different kind which was due and admissible to him at the
time the leave was granted, but the Government servant cannot claim
such commutation as a matter of right. However, no such request
shall be considered unless received by such authority, or any other
authority designated in this behalf, within a period of 30 days of
the concerned Government servant joining his duty on the expiry of
the relevant spell of leave availed of by him.
commutation of one kind of leave into another shall be subject to
adjustment of leave salary on the basis of leave finally granted to
the Government servant, that is to say, any amount paid to him in
excess shall be recovered or any arrears due to him shall be paid.
of different kinds of leave [CCS Leave Rule – 11]
Except as otherwise provided in
the CCS (Leave) Rules, 1972, any kind of leave may be granted in
combination with or in continuation of any other kind of leave.
However, Casual Leave which is not recognized as leave under these
rules shall not be combined with any other kind of leave admissible
under these rules.
amount of continuous leave [CCS Leave Rule – 12]
Unless the President, in view of
the exceptional circumstances of the case otherwise determines, no
Government servant shall be granted leave of any kind for a
continuous period exceeding five
of service or employment while on leave [CCS Leave Rule – 13]
Government servant while on
leave, other than leave preparatory to retirement shall
ordinarily be not permitted to
take up any other service or employment. If grant of such permission
is considered desirable in any exceptional case, the Government
servant may have his services transferred temporarily from his
parent office to the office in which he is permitted to take up
service or employment or may be required to resign his appointment
before taking up any other service or employment.
not to be granted in certain circumstances [CCS Leave Rule – 17]
Leave shall not be granted to a
Government servant whom a competent punishing authority has decided
to dismiss, remove or compulsorily retire from Government service.
and termination of leave [CCS Leave Rule – 21]
Except as provided in Rule 22,
leave ordinarily begins on the day on which the transfer of charge
is effected and ends on the day preceding that on which the charge
of holidays with leave [CCS Leave Rule – 22]
the day, immediately preceding the day on which a Government
servant’s leave (other than leave on medical certificate) begins or
immediately following the day on which his leave expires, is a
holiday or one of series of holidays, the Government servant shall
be deemed to have been permitted (except in cases where for
administrative reasons permission for prefixing/suffixing holidays
to leave specifically withheld) to leave his station at the close of
the day before, or return to it on the day following such holiday or
series of holidays.
the case of leave on medical certificate - When a Government servant
is certified medically unwell to attend office, holiday(s), if any,
immediately preceding the day he is so certified shall be allowed
automatically to be prefixed to leave and the holiday(s) if any,
immediately succeeding the day he is so certified (including that
day) shall automatically be allowed to be suffixed to the leave, and
holiday(s), if any, preceding the day he is so certified shall be
treated as part of the leave.
NOTE - A compensatory leave
granted in lieu of duty performed by a Government servant on Sunday
or a holiday for a full day may be treated as a holiday for the
from leave [CCS Leave Rule – 24]
Government servant on leave shall not
return to duty before the expiry of
the period of leave granted to him unless he is permitted to do so
by the authority which granted him leave.
anything contained in sub-rule (1), a Government servant on leave
preparatory to retirement shall be precluded from returning to duty,
save with the consent of the authority competent to appoint him to
the post from which he proceeded on leave preparatory to retirement.
Government servant who has taken leave on medical certificate may
not return to duty until he has produced a medical certificate of
fitness as per rule.
Government servant returning from leave is not entitled, in the
absence of specific orders to that effect, to resume as a matter of
course the post which he held before going on leave. Such Government
servant shall report his return to duty to the authority which
granted him leave or to the authority, if any, specified in the
order granting him the leave and await orders.
after expiry of leave [CCS Leave Rule – 25]
the authority competent to grant leave extends the leave, a
Government servant who remains absent after the end of leave is
entitled to no leave salary for the period of such absence and that
period shall be debited against his leave account as though it were
half pay leave, to the extent such leave is due, the period in
excess of such leave due being treated as extraordinary leave.
absence from duty after the expiry of leave renders a Government
servant liable to disciplinary action.
A Government Employee has
of leave and he
has choice to avail any of them. The types
of Leave and the eligibility conditions,
restrictions etc. in respect of each kind of leave are given below
for ready use
of Leave available to
central government employees :
1. Earned Leave (not fot Vacational Staff
2. Half Pay Leave
3. Commuted Leave
4. Leave Not Due
5. Maternity Leave
6. Paternity Leave
7. Study Leave
8. Extra Ordinary Leave
9. Casual Leave
10.Child Care Leave
12.Vocational Department Staff Leave
13: Special Disability Leave
15. Leave to Probationers
16. Leave to Apprentices
Leave:- Earned Leave is ‘earned’ by duty. The credit for
earn leave will awarded at a rate of 15 days on the 1st of January
and 1st of July every year. It can be accumulated up to 300 days in
addition to the number of days for which encashment has been allowed
along with LTC. Maximum of 180 days at
a time can be
availed in the case of Earned Leave.
Pay Leave :-
All Government servants are entitled to 20 days of HPL for every
completed year of service. Half pay leave is calculated at 20 days
for each completed year of service. For eg, if you are in service
for 2 years , you will be having a total of 40 days of half pay
leave. The service includes periods of duty and leave including
extraordinary leave with or without MC. Half pay leave can be
availed with or without MC(Medical Certificate). From 1st January
1986, half pay leave is credited in advance at the rate of 10 days
on the 1st of January and 1st of July every year.
Leave:- This Leave is granted on medical certificate
. Commuted leave not exceeding half the amount of half-pay
leave due can be taken on medical certificate. Up to a maximum of 90
days can be taken during the entire service without medical
certificate where such leave is utilized for an approved course of
study certified to be in university interest.
It can be taken up to a maximum of 60 days can be granted to a
female employee in
continuation of maternity leave without medical certificate and upto
a maximum of 60 days can be granted without medical certificate to a
female employee with
less than two living children, on adoption of a child less than one
year old. Commuted leave may be granted at the request of the employee even
when earned leave is due to him.
4. Leave Not Due:- This Leave is also granted on medical
certificate normally. Leave not due is granted when there is no
half-pay leave at credit and the employee requests
for the grant of Leave Not Due. It is granted only medical
certificate if the leave sanctioning authority is satisfied that
there is a reasonable prospect of the employee returning
to duty on its expiry. It may be granted without medical
certificate in continuation of maternity leave, and may be granted
without medical certificate to a female employee with
less than two living children, on adoption of a child less than one
year old. The amount of leave should be limited to the half-pay
leave that the employee is
likely to earn subsequently. Leave not due during the entire service
is limited to a maximum of 360 days and due will be debited against
the half-pay leave that the employee may
Leave :- Maternity
leave is granted to women government employees.
1) Pregnancy: 180 days – Admissible only to employees with less than
two surviving children.
2) Miscarriage/abortion (induced or otherwise): Total of 45 days in
the entire service. However, any such leave taken prior to 16.6.1994
will not be taken into account for this limitation. Admissible
irrespective of number of surviving children. Application to be
supported by a certificate from a registered medical practitioner
for NGOs and from AMA for GOs.
The maternity leave is not debited to leave account and full pay is
granted. It cannot be combined with any other leaves and counts as
service for increments and pension.
Leave :- A male employee with
less than two surviving children may be granted Paternity Leave for
a period of 15 days during the confinement of his wife. During the
period of such leave he shall be paid leave salary equal to the pay
drawn immediately before proceeding on leave. Paternity Leave shall
not be debited against the leave account and may be combined with
other kind of leave as in the case of Maternity Leave.
Leave:- Study leave may be granted to all government
employees with not less than five years’ service for undergoing a
special course consisting of higher studies or specialized training
in a professional or technical subject having a direct and close
connection with the sphere of his duties as a civil servant.
The course for which the study leave is taken should be
certified to be of definite advantage to govt from the point of view
of public interest and that particular study should be approved by
the authority competent to grant leave.
The official should submit a full
report on the work
done during study leave. Maximum of 24 months of leave is
sanctioned. In the case of CHS officers 36 months of leave can be
granted at a stretch or in different spells.
Study leave will not be debited to the leave account and may
be combined with other leave due. Study leave is not granted for
studies outside India if facilities are available in India and to an
official due to retire within 3 years of return from the study
Ordinary Leave :-
Extraordinary leave is granted to a Government servant when no other
leave is admissible or when other leave is admissible, but the
Government servant applies in writing for extraordinary leave.
Extraordinary leave cannot be availed concurrently during the notice
period, when going on voluntary retirement and EOL may also be
granted to regularize periods of absence without leave
Care Leave :-
Woman employees having minor children may be granted Child Care
Leave by an authority competent to grant leave for a maximum period
of 730 days (2 years) during their entire service for taking care of
up to two children., whether for rearing or to look after any of
their needs like examination, sickness, etc..
Child Care Leave
1. Child care leave shall not be admissible if the child is eighteen
years of age or older equal to the pay drawn immediately before
proceeding on leave.
2. It can be availed in more than one spell but not more the 3 spell
in a year.
3. It can not be debited against the leave account.
4. It may be combined with leave of the kind due and admissible.
Department Staff leave Entitlement :-
The leave entitlements of employees of Vacation Departments (i.e.
departments where regular vacations are allowed during which those
serving in them are permitted to be absent from duty) are the same
as those serving in non-vacation Departments except in respect of
No earned leave will be admissible to a government servant of a
vacation Department in any year in which he avails of the full
Adoption Leave:- Child adoption leave is granted to Female
employees, with fewer than two surviving children on valid adoption
of a child below the age of one year, for a period of 135 days
immediately after the date of valid adoption.
Leave salary will be equal to the pay drawn immediately before
proceeding on leave.
It may be combined with leave of any other kind. Leave not debited
against the leave account.
to Probationers :-
A person appointed to a post on probation is entitled to all kinds
of leave admissible under the rules to a permanent servants
according as his appointment is against a Regular post.